Board of Trustees Meeting
The School Council from Rockwell High School held a meeting on:
Date: Wednesday October 10, 2007
Time: 6:00 pm.
Place: The Ranches Academy
7789 Tawny Owl Circle
The following directors, constituting a quorum of the full board were present:
Redge Hudson
Suzanne Burdick
Julie McNair
Angie Rasmussen
Jenny Foss
Absent: None
Others in attendance:
Jennifer Rawlings
Michele Evans
Linda Tuttle
Branden Shunn
Stephanie Colson
Bobby Colson
Steve Maroney
Jenn Maroney
Alisa Ottesen
Mark James
Stacey James
Jeff Card
Jennifer Card
Mary Lifferth
Jennifer Tillotson
Shane Rasmussen
Rita Bowers
Virginia Bowser
Julie Bell
Sarah Smith
Tim Porter
Anne Lee
Amy Shawgo
Robert Buchanan
Tamera Buchanan
Kamme Edsberg
Lyndee Hudson
Darren Beck
The chair called the meeting to order and opened the session:
Motion was made to adopt the following agenda for the meeting:
1. Approval of Minutes
2. Approval of Agenda (agenda is attached.)
3. Open comment by the public
Discussion held during Open session
Bobby Colson updated us on progress. Apparantly, at closing the investor backed out. Bobby said he has a new investor and should be closing on the financing October 20, 2007. They will still focus on getting the school open in time but if complications arise, they will focus first on getting the 2 wings (where the classrooms are) and library complete first.
All candidates running for an appointed board position spoke to the founding families present and to the board regarding why they would like to be chosen.
In order of speaking:
Jen Rawlings, Branden Shunn, Virginia Bowser, Mary Lifferth, Jenn Maroney.
Brenda Park had submitted a letter of intent but was not present at the meeting. Redge Hudson asked for comment by those attending. 10 individuals spoke.
Motion
Motion to excuse for a closed door meeting to discuss candidates.
Motion approved unanimously
Board deliberated and opened public meeting again to ratify appointees.
Motion
Motion made to appoint Jenn Maroney to board. Approved.
Motion made to appoint Mary Lifferth to board. Approved.
Board discussed adding several families who have expressed interest in becoming founding families. Also, board discussed allowing teachers preference into lottery as a ‘value added’ incentive to employment. Founding families expressed that would be a good idea. Julie had done a projected enrollment and findings show we are well below 20% rule.
Motion
Motion to allow Jeff and Jenn Card, Anne Lee, Rita Bowers, Jen Tillotson, Mary Lifferth, Branden Shunn to become founding family members. Approved unanimously.
Motion
Motion to allow teachers preference into lottery Approved.
Julie will contact new members to see what committee(s) they would like to serve on and welcome them.
Julie brought to the board the by-laws of the UHSAA which need to be adopted by Rockwell. In order to submit our application to hopefully participate in sports, we needed to adopt these. Also, expressed that committee is running smoothly and we will have application complete by next Friday. At that time, all of our documents will be turned over to Katie Allen who will overview them and arrange them.
Motion
Motion made to adopt UHSAA by-laws and incorporate them into the existing Rockwell governance documents. Motion approved.
Motion
Motion to adjourn until after open house which runs from 7:30-8:30. Approved.
8:30 pm
Motion
Motion made to reopen public meeting. Motion approved.
Redge attended Charter Star meeting and encouraged us if possible to go. Meeting is every month on the 2nd Tuesday. He shared information about public meeting laws. He also stated that we need to be very careful what we discuss in our emails. We can’t vote over emails but can vote by proxy over the phone. Jenn will set up an email account which we will copy any board emails into. He also noted that even during closed door meetings we need to be respectful in our speech as anything can be used in court.
Committee changes are as follows:
Fundraising: Suzanne
Enrollment and Recruiting: Jenn
Executive Policies: Angie
Student and teacher policies: Angie
Library: Mary
Curriculum: Mary
State Reporting: Angie
Grants: Suzanne
Technology: Redge
Sports/Arts/ Extra Curricular: Julie
Furnishings: Julie
Accreditation: Julie
Financial: Jenny
Committee reports:
Suzanne commented that we still need volunteer(s) to translate our website and flyers into Spanish. Julie will send another email to founders to find someone. Suzanne would still like to be a part of the open house presentations. Julie will make a sign-up sheet which will be at the meetings to allow all attendees to give contact information in addition to space to ask for clarification to specific school issues. Julie will draft a letter to founding families asking if any one of them knows individuals/businesses who we could solicit for donations.
Joel Wright has not done our 501(c)(3). Angie has the application and will go over it with Linda Tuttle on Tuesday. She will have it done by November 1st and at that time, turn it over to Joel Wright who says he can expedite the process.
Redge will verify transfer policy. Currently there is debate as to whether someone who wants to enroll in our school after the February deadline needs to take transfer paperwork to the school district or to the school they last attended.
Jenn will speak to Sarah Smith regarding opportunity to give a presentation at Lincoln.
Angie will post a closing date of December 1st for the director position.
Julie will email founding families and let them know that we currently are looking for a director as well as other positions.
Board discussed idea of having a student committee to discuss dress code. This committee would be formed after the enrollment closes.
Redge brought up idea of bi-monthly meetings. We plan on having them on the 2nd and 4th Thursday of the month. On the second Thursday we’ll meet at 7 and on the 4th Thursday we’ll meet at 8pm.
Angie will get in touch with Bobby Colson about rates etc. for a D&O (Directors and Officers) liability policy.
Suzanne has a soccer grant due October 15th and needs lease agreements and information we can compile for her in regards to our 501(c)(3) designation. Suzanne gave a report on fundraising. She and her committee are currently in the research stage. Suzanne has also spoken with Cinemark in American Fork about running a 15 second spot. It will run 7 days a week for 13 weeks. Price is good and she is finalizing that. Suzanne has rates for newspaper advertising and will get together with Jenn Maroney and Dave Dressen to design an ad.
Mary and Redge will attend next curriculum meeting to be held October 16, 1:30pm at The Ranches. Mary will also get in touch with Adrienne Burdette and see what help she needs with library.
Julie will get in touch with Darren Beck for help regarding questions about accreditation process.
Please email me if you would like to add anything to the next meeting agenda. Thanks. –Julie McNair
Please call Julie McNair 331-5229 if you want to add anything to the agenda.