Board of Trustees Meeting

The Board of Trustees from Rockwell High School held a meeting on:
Date:  Thursday, June 26
Time:  6:00 pm.
Place:  The Ranches Academy
7789 Tawny Owl Circle
Board Meeting June 26, 2008

WELCOME & CALL TO ORDER

Call to Order Redge Hudson
Financing Resolution- Redge Hudson submitted to the Board the Finance Resolution for their signature.
The Bonding document he didn’t have yet.

Everyone commented on being informed via email of intent to enroll. As of now we have 446 acceptance packets

Virginia Bowser told the members about the construction of the school and how nice it is looking.

Suzanne Burdick mentioned their affiliation with Thanksgiving Point and they are still in the process of hiring an educations director. Suzanne stated that they are hoping to have education classes with them by January 2009.

Personnel Related Confidential Items- Redge Hudson Darrin Beck mentioned that there were a lot of interviews, some interviews had to be postponed due to trips.

One additional item with regards to new hires, Charis Mortinson has been hired as the Registrar. Has experience with Stephen Pinneger. Will play a major role in the startup process.
Voting on open board position. There are three candidates for the position.

Point of order by Darrin Beck suggesting to Joel in the future to distribute resolutions to the board at Rockwell prior to the meeting.

Vote for new Board Member by ballot for secretary. Wendy Williams was selected as the new Secretary in the Board. Point of Order by Darrin Beck – Shellene Young who is the secretary of Rockwell to be added to the bank account. Motion was made by Suzanne Burdick to add Shellene as a signer 2nd by Jenny Foss. Vote in favor was Unanimous. Suzanne Burdick gave proxy to Redge Hudson for the remainder of the meeting. Meeting temporarily adjourned at 7:05pm.

Meeting reconvened after the open house. Motion made by Redge that the resolution set up by Joel Wright to allow Redge Hudson to sign documents for the bonding process. Jenny stated that she couldn’t sign it due to the fact that her signature states that she has read the provision where she has not read it. Redge discussed that they probably wouldn’t be signing any documents until after the next board meeting. Jenny Foss then asked if they would be reading the documents before anything was signed. Redge Hudson then said that everyone would be reviewing everything anyway, just that the financing resolution gave him or any of the board power to sign and not have to worry about getting the entire board available for signing. It doesn’t mean that he or anyone else can sign without the consent of the board; everything needs to be voted on. Jenny Foss still is worried that Redge Hudson would sign things without the approval of the board, and sighted an incident. Redge Hudson then said that the said incident was early on and that he apologized for that mistake and does not plan on repeating that. Jenny Foss still did not feel confident in signing the paper, so Redge Hudson said that they should table it and end the night. It was then brought up that Jenny Foss could sign for Suzanne Burdick by proxy. Lisa Webster was also concerned about the paper and asked if the board would be able read the bonding papers. Redge Hudson assured the board that all would be reading any papers that had to be signed. Virginia Bowser made it clear to the members of the board that before anything was signed all of the board members would have the opportunity to read over all of the documents. The way Redge Hudson understands the said document that when it is signed, they only need 1 signature from a board member, but all of the board members would know about the papers before they were signed. Lisa Webster then asked if they would be voting issues, and Redge Hudson said yes that it would be. Darrin Beck then said that everything would still be by board action, just that you would only have one signature. The board then decided to make a motion to vote on the resolution. Lisa Webster feels that Joel needs to get the information out earlier so that the board has time to read over the papers. Lisa Webster also stated that she wants to make sure the board is working collectively and that one person is not out signing without the agreement of the board. Lisa Webster then said, ”I make a motion to vote on the Resolution of the Board of Directors of Rockwell Charter High School paper.” Wendy Williams 2nd the motion. Redge Hudson asked all in favor of adopting and signing the resolution of the Board of Directors of Rockwell Charter High School say “aye”. Redge Hudson- aye Wendy Williams- aye. Suzanne Burdick- aye by proxy. Redge then asked all opposed. Jenny Foss- abstained Lisa Webster- abstained. Greg- absent The resolution was then tabled, because there needed to be 4 signatures. It will be decided at the next board meeting on the 10th July. With the holiday on the 24th the meeting is moved to the 31st of July. Darrin Beck then stressed the importance of the members of the board to communicate with each other as a whole. Conduct the business in the board meetings, because that is where it is. Lisa Webster was wondering if email is the way that they are supposed to ask questions and be respectful towards each other. He is grateful that we do have the email technology. Jenny Foss then stated that it did bother her that she wasn’t able to read the documents before signing the documents. Darrin Beck said that Joel and others need to get the documents out sooner so that it doesn’t leave Redge Hudson at a disadvantage. Redge Hudson did say that he should have gotten the document out the day before, because 24 hours is enough time to review. He did apologize to the board for not getting that to them sooner.

Virginia Bowser then brought up the delivery of the computers. She is wondering if Ranches Academy would be willing to house that delivery. She would be asking Suzanne the Director of Ranches Academy. She also was wondering where to store the rest of the computers. Virginia Bowser would be calling around for a secure climate controlled unit to house the delivery of the computers. Virginia Bowser also said that Apple would not just deliver to a random spot, due to the quantity of the computers. Virginia Bowser also stated that she would talk to Mike. It was mentioned how wonderful Ranches Academy has been to Rockwell, and that the board does not want to take advantage of Ranches Academy. Virginia Bowser then said that they would put 75,000 down and 14,000 by July 31st. Then 19,000 will be financed at 4%. Redge Hudson is waiting for a check, as of now it hadn’t arrived. Jenny Foss said that there needs to be a purchasing policy. Redge Hudson was concerned with talking about things that are not on the agenda and was wondering if that was okay.

Committee report – Jenny Foss said that different people are going out and buying things for the school and then are asking for reimbursement. Redge Hudson was wondering whom, and Virginia Bowser gave the specific example of the banner (Greg) for the parade. She emailed the board wondering how it was going to be paid for, and got not one response. Next thing she knew, she got an invoice. Jenny Foss and Virginia Bowser were up late working on this. The money is not there, and people are doing this and the board doesn’t have to pay, if is not approved, but Virginia Bowser has the right to say if it is approved, and that she has the right to say the money is there. Then if the board wants to go into an approval process after that, then that is great. A requisition process would be great. Redge Hudson said that he doesn’t disagree with that. Darrin Beck stated that by adopt the state purchasing policy, that’s the executive policy for that; we need to create the procedures to support that. It protects everyone down the line. He then mentioned by doing so it would help Rockwell down the road. There will be control from the start. Jenny Foss had issues with the cell phones because there was nothing in the loan or grant for them. Darrin Beck took responsibility with that stating that the Ranches have been so nice in lending Rockwell space and letting them keep keys. He felt that it would be good if Rockwell had phones. Virginia Bowser then said that the bottom line is they needed the phones for the business so that people could get a hold of Rockwell. Jenny Foss said that was fine, but you would then be taking money away from part of another section of the budget, and people need to come to the open board meetings so that they are aware of where the money is and where it went to. Darrin Beck made the comment that they don’t want to make this the standard operation. Everyone agreed with that.

Next meeting will be held on July 10th, 2008 at 7pm. All are invited to attend. If you have anything to add to the agenda please email at jwskrj@hotmail.com Thank You Wendy Williams

Agenda for July 10, 2008 Board Meeting
Approve the budget for Fall 2009 Adopt, and approve the State purchasing policy (Procedures, Tight policy) Discuss the registration for July 14-18 Discuss where the computers will be stored (Virginia Bowser)